How to Use Sysinfo OneDrive Migration Tool for Seamless File Transfers

Step-by-Step Sysinfo OneDrive Migration Tool Tutorial for IT Admins

Migrating user data to OneDrive at scale requires planning, the right tools, and careful execution. This tutorial walks IT admins through a practical, step-by-step process using the Sysinfo OneDrive Migration Tool to transfer files and permissions from source systems (on-premises file servers, other cloud drives, or older OneDrive accounts) into Microsoft OneDrive for Business with minimal disruption.

Before you start — preparation checklist

• Inventory: Catalog source data (size, file counts, users, shared links, permissions).
• Licensing: Ensure target OneDrive for Business licenses and storage quotas are available.
• Network: Confirm sufficient bandwidth and schedule large transfers during off-peak windows.
• Accounts: Verify admin credentials for source and target environments and ensure appropriate API/administrator permissions.
• Backup: Take snapshots/backups of critical data before migration.
• Testing plan: Identify a pilot group of 5–20 users and representative data sets.

Step 1 — Install and license Sysinfo OneDrive Migration Tool

1. Download the installer from Sysinfo’s official distribution.
2. Run the installer on a dedicated workstation or server that has reliable internet access.
3. Launch the application and apply your license key (Admin > License Management).
4. Update the software if prompted.

Step 2 — Configure source and destination connections

1. Open the tool’s Connections (or Sources & Targets) pane.
2. Add source endpoints:
   • For on-prem file servers: provide server path, SMB credentials, and specify folders.
   • For other cloud drives (Google Drive, Dropbox, Box): authenticate via OAuth or service account credentials as supported.
   • For existing OneDrive accounts: authenticate using admin consent or delegated accounts.
3. Add destination (OneDrive for Business) tenant:
   • Choose Office 365 / Microsoft 365 as destination type.
   • Authenticate using a Global Administrator or an account with SharePoint admin/OneDrive admin roles and grant necessary API permissions.
   • Verify tenant connection and list of user mailboxes/OneDrive sites is accessible.

Step 3 — Map users and permissions

1. Open the user mapping module.
2. Import user lists from CSV, Active Directory, or directly from the target tenant.
3. Map source users to target users. Use domain mapping rules if user UPNs changed.
4. Choose how to handle shares and permissions:
   • Preserve original permissions (recommended for shared folders).